Office & Project Coordinator - Part Time
Office & Project Coordinator
Part Time • Port Melbourne
We’re on the hunt for a dynamic and resourceful Office & Project Coordinator who loves variety, thrives in a fast-paced environment, and can just figure things out. If you don’t know the answer, you know how to find it, problem-solve, and make it happen! This role is ideal for someone who is highly organized, a people person, and not afraid to get stuck in and get their hands dirty, so to speak.
This role is a mix of office coordination and hands-on support across events, photoshoots and peak warehouse periods where servicing customers is always our number one priority! One day, you might be setting up a Mac for a new team member, the next, you’re applying for photoshoot permits or packing and transporting stock for an event. If you love a job where you get to wear multiple hats and no two days are the same, this is it!
We’re based in Port Melbourne (which means excellent lunch spots are just a hop away), and while the job is part-time with flexibility around hours and days, the role sometimes requires specific availability for events and activations that may take place outside of traditional work hours.
About Us
At Goldie + Ace, we’re all about making baby and toddler clothes that not only look adorable but also stand the test of time. Our designs are inspired by our childhoods (hello, nostalgia!), and we take pride in producing high-quality, ethically sourced garments that can be worn, loved, and passed on. Think: clothes your little one will outgrow but never outwear.
Now, about the role…
Office Coordination:
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Keep the office running smoothly, ensuring supplies are stocked and everything is in it's place. Tidy Office = Productive & Clear Focus
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Assist with HR responsibilities - Onboarding new employees (inc setting up Mac computers), recruitment support, team calendar for leave, birthdays and events etc.
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General admin and operations support to the Director & General Manager. This may include travel, emails, diary management, reporting etc.
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The go-to person for ad-hoc team support and problem-solving including helping with tech issues (or the one being on hold to support specialists)
Project Coordination:
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Work along side our Creative Producer to coordinate photoshoots, including permits, crew, parent comms, sample sorting, logistics and on set support (never under estimate the importance of coffee runs!)
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Coordinate team days and events (retail & wholesale), includes being the main point of contact for event vendors, venues, suppliers as well as being hands on with the logistics of set-up and packdowns etc.
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Executing the implementation of special business projects. Could be a diverse scope of anything from office redesign, ecommerce platform integrations or establishment of new systems and process.
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Being across the operations of our customer service and warehouse team to support during peak periods
We’re looking for someone who has:
- A hands-on, can-do, positive vibes, get sh*t done attitude
- Drivers licence and some flexibility with availability
- Great at juggling multiple tasks and priorities at the same time
- Top-notch communication skills—both with our internal team and our suppliers
- You're a Mac person with a broad general knowledge of standard Microsoft software (Outlook, Excel, Word, Teams, Powerpoint Sharepoint).
- Confidence in working autonomously in a fast-paced, agile environment
- A background in either events, production or executive assistant style roles
What’s in it for you?
- A fun, friendly office close to the city and public transport
- Generous staff discounts (because who doesn’t love a cute outfit?)
- Plenty of team learning & development opportunities as well as fun events and activities
If you’re interested:
Have a good look around our website, read Our Story page and get a feel for who we are. If you think you’d be a good fit, please send you application to careers@goldieandace.com
Include a brief cover letter, resume and answers the questions below;
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Name 3 brands that inspire you and tell us what you love about their designs (Any Beauty, Fashion, Lifestyle brands - Not restricted to kids brands.)
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Why Goldie + Ace? What stands out to you, and what would you like to bring and receive from this role?
